Human Resources
General Information for Personnel Assistants
The following list includes many frequently used DAS-HRE forms and policies in one central location for the user's convenience. Several of these forms are also found in the Managers and Supervisors Manual and other locations on the DAS-HRE website. Where that is the case, a link to the respective Chapter in the Manual or other resource has been included.
This information is divided into the following sections for convenience:
Leave Code Changes and New FMLA and Workers’ Compensation Time Types Recorded Nov. 6, 2012 (44 minutes). Slides used during the presentation |
Administrative Rules
The Department of Administrative Services' primary rule chapter is 11 of the Iowa Administrative Code.
Benefits
DAS-HRE Benefits web page Benefits forms and other information can be accessed at this website.
Chapter 6, Managers and Supervisors Manual
2013 Added Value Tax Table
Insurance Coverage Effective Dates
Employment
I-9 Form (Employment Eligibility Verification)
Instructions for Completing Form I-9
 |
On March 8, 2013, a new version of the Form I-9 was released. The “Handbook for Employers Guidance for Completing the Form I-9 (M-274)” is in the process of being updated to correspond to the new form and will be released next week. Please follow the instructions on the new form until the Handbook is updated. |
Steps in the Hiring Process 552-0492
Confidential Personal Data Form 552-0569
Chapter 4, Managers and Supervisors Manual
Family and Medical Leave Act (FMLA)
FMLA Application & Intent to Return to Work 552-0599
Employee Rights and Responsibilities under the Family and Medical Leave Act WHD Publication 1420
Leave Retention 552-0649
Notice of Eligibility and Rights & Responsibilities 552-0730
FMLA Return to Work Certification 552-0731
FMLA Designation Notice 552-0762
Certification of Health Care Provider for Employee's Serious Health Condition 552-0755
Certification of Health Care Provider for Family Member's Serious Health Condition WH-380-F
Certification of Qualifying Exigency for Military Family Leave WH-384
Certification for Serious Injury or Illness of Covered Servicemember for Military Family Leave WH-385
Servicemember Family Leave Tracking 552-0725
Guidance on Military Leave and Military Pay Differential 2013
Fiscal Year End Processing
Compensatory, Holiday Pay, Family Care and Personal Leave Balances (FY2013)
Internships
Application for State Employment 552-0072
Internship Completion Data 552-0342
Intern Hire Data 552-0343
Request for Intern List 552-0279
Layoff
AFSCME Request for Determination of Qualification 3rd Step Bumping Application 552-0699 AFSCME 3rd Bumping Application 552-0737
Application for State Employment 552-0072
Calculating AFSCME Seniority 552-0735
Calculating UE/IUP Seniority - Social Services Unit 552-0736
Contract Layoff Plan 552-0753
Non-Contract Layoff Plan 552-0752
Recall and Outplacement Instructions for Non-Contract Employees 552-0231B
Recall Instructions for Contract Covered Employees 552-0231A
Recall/Outplacement Application 552-0231C
Retention Point Calculation Worksheet 552-0106
Samples
Sample Contract Class Layoff Plan Cover Letter
Sample Non-Contract Class Layoff Plan Cover Letter
Sample Notice of Layoff Letter to Employee
Sample Notice of Layoff with 3rd Bumping Option
Sample Recall Letter (contract class from which laid off)
Sample Recall Letter (pick 15)
Sample Return to Recall Letter
Sample Seniority List with Layoff Line
Chapter 16, Managers and Supervisors Manual
Classes Constituting a Series
Lists
Trainee/Journey Class List (3.60 in the Supervisors and Managers Manual)
Competency Library
Manuals and Other Resources
HRIS Employee Information Manual
Managers and Supervisors Manual
Applicant Screening Manual
Pay
Special Pay/Appointment Action 552-0125
Signature Authorization Form 552-0109
Agreement for Recouping Education Payments 552-0707
Chapter 5, Managers and Supervisors Manual
Pre-Audit
2013 Pay Period Calendar
Appeal Board Approval Letter (Example)
Appeal Board Claim Process
Approval Levels - M5 Types
Approval Levels - P1 Types
BrassRing Requirements
Calculations for Pay Adjustments/Term leave Pay
Common Postal Service Abbreviations
Create a Disposition Form
Documentation Required for Pre-Audit
Editing a Disposition Form
Eligibility Review Dates
Email Subject Line
Employees from Other Branches, State Entities, or the DOT
Helpful Links
HRIS – Table of Codes
Leave Code Chart
Leave Code Definition and Pay
Military Leave and Pay Differential memo (dated 01/16/2012)
Non-Contract Increase Schedule FY2004-2012
Pre-Audit Calculators
Shift Differential Chart
Step Increase Schedule FY2012
Step Increase Schedule FY2013
When to Process an M5 or a P1
P-1 Type
005 Full-time Appointment – New Hire
015 Part-time Appointment – New Hire
025 Commission/Board Member New Hire
039 Temporary Type Appointment – New Hire
058 Recall of Contract Covered Terminated Employee to State Employment
058 Recall of Non-Contract Terminated Employee to State Employment
059 Recall of Contract Covered Employee
059 Recall of Non-Contract Covered Employee
064 Board Member Reemployment
069 Reemployment
086 Temporary Appointment to Permanent Position
088 Lateral Transfer
099 Reinstate from Outplacement
099 Reinstatement
400 Board Member Termination
401 Termination of Employment
402 Retirement
403 Termination of Temporary Employee
404 Layoff
409 Statutory Termination/Governor Appointment/Elected Official
452 LTD Termination of Employment
501 Leave of Absence
520 Return From Leave of Absence
619 Non-Contract Employee Pay Increase (Merit Increase)
636 Pay Increase Due for Past Pay Period
662 Promotion
669 Demotion
677 Reassignment in Lieu of Layoff (Outplacement)
692 Reclassification
846 Catastrophic Leave/ Other Pay Adjustment/ Term Leave Pay/ Sick Leave Pay
Reasonable Accommodation
Request for Reasonable Accommodation 552-0574
Working with Persons with Disabilities: A Guide for State Supervisors and Managers
Relocation
Calculation of Mortgage Interest Differential 552-0703
Calculation of Market Value Differential 552-0704
Calculation of Income Tax Assistance Payment 552-0705
IRS Tests for Preparing Relocation Expense Claims 552-0706
Agreement for Recouping Payments 552-0707
Statement of Ownership of Principal Residence 552-0668
Moving Company Bid Sheet 552-0702
Relocation Expenses Recap (sample)
P-9 Pay Information Example
Travel Payment for Relocation Expenses (sample)
Travel Payment for Relocation Subsistence (sample)
Chapter 19, Managers and Supervisors Manual
Retirement
Severe Weather Information
Severe Weather memo
Severe Weather FAQ
Severe Weather Request for Assistance form
Sick Leave Insurance Program (SLIP)
Sick Leave Insurance Program Enrollment 552-0713
Sick Leave Insurance Program Calculation Worksheet (for estimates only)
Sick Leave Insurance Program Checklist for PAs
Chapter 7, Managers and Supervisors Manual
State Human Resource Policies
This section lists the more frequently accessed policies of DAS-HRE and Iowa state government.
Equal Opportunity, Affirmative Action and Anti-Discrimination Policy (Managers & Supervisors Manual 2.40)
State of Iowa Employee Handbook
Supervisory Referrals to EAP (Managers & Supervisors Manual 9.25)
Donated Leave for Employees (Managers & Supervisors Manual 6.85)
Donated Leave for Immediate Family Members (Managers & Supervisors Manual 6.87)
FMLA State of Iowa Policy ( Managers & Supervisors Manual 6.90)
Substance Abuse (Managers & Supervisors Manual 9.50)
Substance Abuse Policy Guidelines for Supervisors (Managers & Supervisors Manual 9.55)
Relocation (Managers & Supervisors Manual 19.05) (See also CBA)
Hepatitis B Policy (Managers & Supervisors Manual 15.65)
Tuberculosis Exposure Control Policy (Managers & Supervisors Manual 15.75)
Standard Emergency Procedure Guideline (Managers & Supervisors Manual 15.20 )
Steps in the Hiring Process 552-0492
AIDS Policy (Managers & Supervisors Manual 15.70)
Telework
Telework Application
Telework Agreement
Chapter 18, Managers and Supervisors Manual
Temporary Services
Professional/Administrative Support Temporary Services Request 552-0658
Professional Staff Leasing Request - Merit Resources 552-0647
Workers' Compensation
Workers' Compensation First Report of Injury or Illness
Workers’ Compensation Provider List
Updated 05/29/2013