Class Code: 00712
IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES
EXECUTIVE OFFICER 3
Performs non-supervisory program management work directing a program/organizational segment thereof that constitutes a bureau and represent a moderate part of an agency’s total operations; or serves as a legislative liaison for an agency whose work involves both state and federal legislation; performs related work as required.
The Work Examples and Competencies listed are for illustrative purposes only and not intended to be the primary basis for position classification decisions.
Develops a program/project plan including a mission statement, goals/objectives and policies/procedures; determines financial/technological resources, staffing requirements and evaluation/reporting procedures.
Develops implementation/evaluation methodology and coordinates all aspects of the program/project in its various stages with all individuals functionally assigned to the program/project.
Drafts internal procedures for improving coordination between staff; keeps employees informed of management goals/objectives and ensures that new or revised procedures are implemented; works to maintain/improve working relationships with internal agency components, community groups and other state, local, or federal agencies.
Collaborates with agency management on organizational/financial management matters; evaluates/resolves operational problems and prepares supporting justification for equipment, facilities, budget, and staffing; attends management planning/policy-making meetings and provides input.
Serves in a leadership capacity or as a key player in activities that involve representatives from the community, business, politics and service providers.
Maintains contact with businesses, interest groups and other public/private organizations through written business communications (reports, letters, memos and position papers) and makes oral presentations.
Drafts administrative rules, legislative proposals and policies/procedures; determines their impact and informs agency management, customers and program/project staff.
Analyzes a variety of information (e.g., state and federal laws, rules or regulations) and recommends solutions for resolving program/project administration problems.
Coordinates a legislative program for a large state agency having complex state and federal funding sources and programs; authorized to serve as the sole agency representative with the Iowa legislature during regular and interim sessions; acts as agency spokesperson at state/federal legislative meetings or individual legislators/congressional representatives on matters relating to agency programs; reviews complex state/federal legislative bills/amendments affecting the agency and alerts management of those having potential impact; distributes bills to management for review/comments and keeps them informed of legislative/congressional issues.
Develops, presents and secures enactment of an agency's legislative package; identifies problem areas and fiscal base; researches legal relationships between governmental agencies and drafts recommended code changes; coordinates responses to legislative information requests and fiscal notes.
Knowledge of the principles, theories, techniques and trends applicable to public administration including financial and resource management, labor relations, objective/plan development, coordination, communication, evaluation, and public relations.
Knowledge of the organizational structure, functions, procedures, and applicable regulatory requirements for the organization served.
Knowledge of the social, environmental, legal, technological, and political factors impacting the programs and services delivered.
Knowledge of source materials, guidelines, and methods to solve complex problems not always covered by precedent.
Knowledge of the Iowa General
Ability to coordinate people and resources required to accomplish objectives without use of supervisory authority.
Ability to read and interpret complex federal and state laws, rules, regulations, and procedures problems.
Ability to present managerial, technical, and business related material in writing to a wide variety groups, persons, and clients.
Ability to speak to groups and individuals with a wide variety of communication skills, interests, needs, and conflicting views.
Ability to solve program administrative and governmental service delivery problems requiring evaluation of information from a variety of sources with few precedents.
Ability to see problems, situations, or people from different perspectives.
Ability to focus on the key elements of complex programs.
Ability to develop and foster teamwork and motivate a group not bound by organizational authority.
Displays high standards of ethical conduct. Exhibits honesty and integrity. Refrains from theft-related, dishonest or unethical behavior.
Works and communicates with internal and external clients and customers to meet their needs in a polite, courteous, and cooperative manner. Committed to quality service.
Displays a high level of initiative, effort and commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible behavior and attention to detail.
Responds appropriately to supervision. Follows policy and cooperates with supervisors.
Aligns behavior with the needs, priorities and goals of the organization.
Encourages and facilitates cooperation, pride, trust, and group identity. Fosters commitment and team spirit.
Expresses information to individuals or groups effectively, taking into account the audience and nature of the information. Listens to others and responds appropriately.
Sufficient stability to respond to intensely emotional reactions, to adjust to work pressures, change, or difficult situations without being negatively impacted by stress.
EDUCATION, EXPERIENCE, AND SPECIAL REQUIREMENTS
Graduation from an accredited four year college or university and the equivalent of five years of full-time professional level experience such as program administration, development, management or operations;
substitution of experience of the caliber and scope indicated above for the required undergraduate college education on the basis one year of qualifying experience is equivalent to one year of undergraduate education;
graduation from the Iowa Certified Public Manager Program may substitute for one year of education or one year of experience;
substitution of twenty-four hours of graduate level course work in a special program curriculum such as Social Work, Law, Education, Engineering, or Public or Business Administration for each year of the required experience to a maximum substitution of two years;
employees with current continuous experience in the state executive branch that includes the equivalent of twelve months of full-time experience as an Executive Officer 2 or two years as an Executive Officer 1 or comparable management level positions shall be considered as qualified.
For designated positions, the appointing authority, with Iowa Department of Administrative Services – Human Resources Enterprise prior approval, may request those applicants possessing a minimum of twelve semester hours of education, six months of experience, or a combination of both, or a specific certificate, license, or endorsement in the following areas:
010 amusement rides – inspection, installation, maintenance
025 American sign language (ASL)
038 air brakes unrestricted
054 biological sciences
107 criminal justice (including enforcement, courts, corrections)
109 curator – museum management
112 civil rights/affirmative action
118 commercial drivers license class B
120 unrestricted chauffeurs license class D
140 data processing
193 employment service programs
208 financial management (accounting, auditing, budgeting, economics, finance)
230 geographic information system (G.I.S.)
280 human/social services programs
289 hazardous materials endorsement
313 industrial hygiene
354 law degree
358 library science
397 mental health
406 mass communications
415 mortgage lending experience
449 natural sciences
450 natural resources
500 passenger endorsement
518 physical sciences
535 public health
596 refugee resettlement services
598 retail sales management
602 real estate
701 teleprocessing/data communications
709 transportation planning
720 policy development
721 risk management
723 security awareness, training and education
725 security audits
727 risk assessment
729 business continuity/disaster recovery
734 security program development and implementation
749 veterinary medicine, Dr.
752 vocational rehabilitation
875 architecture (registered)
For designated positions, the appointing authority, with Iowa Department of Administrative Services – Human Resources Enterprise prior approval, may request those applicants possessing a minimum of twelve months of experience in the following area:
047 legislative liaison
For designated positions, the appointing authority, with Iowa Department of Administrative Services – Human Resources Enterprise prior approval, may request those applicants possessing a minimum of a four year degree in geology or related geoscience discipline and two years of professional experience in geology.
251 geology – advanced
Applicants wishing to be considered for such designated positions must list applicable coursework, experience, certificate, license, or endorsement on the application.
Effective Date: 07/10 CH