Class Code: 00712
90712
IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES
HUMAN RESOURCES
EXECUTIVE OFFICER 3
DEFINITION |
Performs non-supervisory program management work directing a program/organizational segment thereof that
constitutes a bureau and represent a moderate part of an agency’s total
operations; or serves as a legislative liaison for an agency whose work
involves both state and federal legislation; performs related work as required.
|
The
Work Examples and Competencies listed are for illustrative purposes only and
not intended to be the primary basis for position classification decisions. |
|
WORK EXAMPLES |
Develops a program/project plan including a mission
statement, goals/objectives and policies/procedures; determines financial/technological
resources, staffing requirements and evaluation/reporting procedures.
Develops implementation/evaluation methodology and
coordinates all aspects of the program/project in its various stages with all
individuals functionally assigned to the program/project.
Drafts internal procedures for improving coordination
between staff; keeps employees informed of management goals/objectives and
ensures that new or revised procedures are implemented; works to
maintain/improve working relationships with internal agency components,
community groups and other state, local, or federal agencies.
Collaborates with agency management on
organizational/financial management matters; evaluates/resolves operational
problems and prepares supporting justification for equipment, facilities,
budget, and staffing; attends management planning/policy-making meetings and
provides input.
Serves in a leadership capacity or
as a key player in activities that involve representatives from the community,
business, politics and service providers.
Maintains contact with businesses, interest groups and
other public/private organizations through written business communications
(reports, letters, memos and position papers) and makes oral presentations.
Drafts administrative rules, legislative proposals and
policies/procedures; determines their impact and informs agency management,
customers and program/project staff.
Analyzes a variety of information (e.g., state and
federal laws, rules or regulations) and recommends solutions for resolving program/project
administration problems.
Coordinates a legislative program for a large state
agency having complex state and federal funding sources and programs;
authorized to serve as the sole agency representative with the Iowa legislature
during regular and interim sessions; acts as agency spokesperson at
state/federal legislative meetings or individual legislators/congressional
representatives on matters relating to agency programs; reviews complex
state/federal legislative bills/amendments affecting the agency and alerts
management of those having potential impact;
distributes bills to management for review/comments and keeps them informed of
legislative/congressional issues.
Develops, presents and secures enactment of an
agency's legislative package; identifies problem areas and fiscal base;
researches legal relationships between governmental agencies and drafts
recommended code changes; coordinates responses to legislative information
requests and fiscal notes.
COMPETENCIES REQUIRED |
Knowledge of the principles,
theories, techniques and trends applicable to public administration including
financial and resource management, labor relations, objective/plan development,
coordination, communication, evaluation, and public relations.
Knowledge of the organizational structure, functions,
procedures, and applicable regulatory requirements for the organization served.
Knowledge of the social, environmental, legal,
technological, and political factors impacting the programs and services
delivered.
Knowledge of source materials,
guidelines, and methods to solve complex problems not always covered by
precedent.
Knowledge of the Iowa General
Assembly and
Ability to coordinate people and resources required to
accomplish objectives without use of supervisory authority.
Ability to read and interpret
complex federal and state laws, rules, regulations, and procedures problems.
Ability to present managerial, technical,
and business related material in writing to a wide variety groups, persons, and
clients.
Ability to speak to groups and individuals with a wide
variety of communication skills, interests, needs, and conflicting views.
Ability to solve program
administrative and governmental service delivery problems requiring evaluation
of information from a variety of sources with few precedents.
Ability to see problems, situations,
or people from different perspectives.
Ability to focus on the key elements
of complex programs.
Ability
to develop and foster teamwork and motivate a group not bound by organizational
authority.
Displays high standards of ethical conduct. Exhibits honesty
and integrity.
Refrains from theft-related, dishonest or unethical behavior.
Works and communicates with internal and external
clients and customers to meet their needs in a polite, courteous, and
cooperative manner.
Committed to quality service.
Displays a high level of initiative, effort and
commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible
behavior and attention to detail.
Responds appropriately to supervision. Follows policy and
cooperates with supervisors.
Aligns behavior with the needs,
priorities and goals of the organization.
Encourages and facilitates cooperation, pride, trust,
and group identity.
Fosters commitment and team spirit.
Expresses information to
individuals or groups effectively, taking into account the audience and nature
of the information. Listens
to others and responds appropriately.
Sufficient stability to respond to
intensely emotional reactions, to adjust to work pressures, change, or
difficult situations without being negatively impacted by stress.
EDUCATION, EXPERIENCE, AND SPECIAL REQUIREMENTS |
Graduation from an accredited four year college or university
and the equivalent of five years of full-time professional level experience
such as program administration, development, management or operations;
OR
substitution of experience of the caliber and scope
indicated above for the required undergraduate college education on the basis
one year of qualifying experience is equivalent to one year of undergraduate
education;
OR
graduation
from the Iowa Certified Public Manager Program may substitute for one year of
education or one year of experience;
OR
substitution
of twenty-four hours of graduate level course work in a special program
curriculum such as Social Work, Law, Education, Engineering, or Public or
Business Administration for each year of the required experience to a maximum
substitution of two years;
OR
employees
with current continuous experience in the state executive branch that
includes the equivalent of twelve months of full-time experience as an
Executive Officer 2 or two years as an Executive Officer 1 or comparable
management level positions shall be considered as qualified.
SELECTIVE CERTIFICATION |
For designated positions,
the appointing authority, with Iowa Department of Administrative Services –
Human Resources Enterprise prior approval, may request those applicants
possessing a minimum of twelve semester hours of education, six months of
experience, or a combination of both, or a specific certificate, license, or
endorsement in the following areas:
006 agriculture
010 amusement
rides – inspection, installation, maintenance
025 American
sign language (ASL)
035 engineering
038 air
brakes unrestricted
054 biological
sciences
107 criminal
justice (including enforcement, courts, corrections)
109 curator – museum management
112 civil
rights/affirmative action
118 commercial
drivers license class B
120 unrestricted
chauffeurs license class D
140 data
processing
146 disabilities
186 education
187 energy
193 employment
service programs
208 financial
management (accounting, auditing, budgeting, economics, finance)
230 geographic
information system (G.I.S.)
280 human/social
services programs
289 hazardous
materials endorsement
313 industrial
hygiene
317 investigations
354 law
degree
358 library
science
397 mental health
406 mass
communications
407 psychology
415 mortgage
lending experience
449 natural
sciences
450 natural
resources
453 nursing
500 passenger
endorsement
518 physical
sciences
524 personnel
535 public
health
538 purchasing
596 refugee
resettlement services
598 retail
sales management
602 real
estate
661 statistics
701 teleprocessing/data
communications
709 transportation
planning
Information Assurance
720 policy
development
721 risk
management
723 security
awareness, training and education
724 privacy
725 security
audits
727 risk
assessment
729 business
continuity/disaster recovery
734 security
program development and implementation
749 veterinary
medicine, Dr.
752 vocational
rehabilitation
875 architecture (registered)
880 marketing
For designated positions, the appointing authority,
with Iowa Department of Administrative Services – Human Resources Enterprise
prior approval, may request those applicants possessing a minimum of twelve
months of experience in the following area:
047 legislative liaison
For designated positions, the appointing authority,
with Iowa Department of Administrative Services – Human Resources Enterprise
prior approval, may request those applicants possessing a minimum of a four
year degree in geology or related geoscience
discipline and two years of professional experience in geology.
251 geology – advanced
Applicants wishing to be considered for such
designated positions must list applicable coursework, experience, certificate,
license, or endorsement on the application.
Effective Date: 07/10
CH